This rule isn't meant to help you find a specific email by any means rather, this rule is meant to help you organize the actions you need to take with the messages in your inbox. Three Action RulesĪnother way to organize your email folders is the Three Action Rule. If the work do you do is project-based, you can create this folder system for each of your projects as well. FYI is a bit different and should hold messages that are more informational and don't require any responses.īy being ruthless about which messages are organized where, you'll be able to avoid missing important deadlines and concentrate on the most pressing matters at hand. Today should only hold messages that require a response today, This Week should only have messages that need a response before the end of the week, and The Month/Quarter are for the longer-term responses. Your Inbox should only be a holding pen for emails and messages shouldn't stay there any longer than it takes for you to file them elsewhere. These email folder categories are: Inbox, Today, This Week, This Month/Quarter, and FYI. This five folder email system, which the creators of the method claim are the only five folders you'll ever need, is a clean-cut way to manage an overflowing inbox. Quite simply, rather than arranging and managing your emails by subject, you organize them by due date. The deadline approach is pretty self-explanatory.
To help you figure out which email folder system is right for you, we've outlined these three different methods in further detail below: The Deadline Approach The Four Folders System works as a combination of the Deadline Approach and the Three Actions Rule by working both with the project deadlines and action steps you need to take. The Three Actions Rule organizes your emails into three simple categories - file and forget, read and action, and reference and no action. The Deadline Approach rethinks the purpose of folders - instead of organizing your messages by subject, you organize your messages by deadline so you're able to always stay on top of your tasks. Personally speaking, we're fans of the folder methods, especially those that use your email folder system in creative ways to get through your day. There are those who prescribe to the Inbox Zero method, those who have a dozen or so different folders for every sub-category imaginable, and those who just wing it. When it comes to figuring out how to organize your email folders, there are so many different schools of thought. Using Categories to Organize Email Folders
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